Once you decide to use

Pre-award meeting

When using the hall, multipurpose room, exhibition room corner, and plaza

In principle the following documents one month before the prospect of use day after it bring as, please go attendant and enough meetings.

1. Program or progress chart, leaflets, admission tickets or numbered tickets (as a sample)
2. In addition to the above, the events in the hall are (XNUMX) stage preparation drawing, (XNUMX) lighting preparation drawing, and (XNUMX) acoustic preparation drawing.
   (If you are outsourced to a vendor, please let us know the vendor name and contact information.)

When using a meeting room, creative workshop, or studio

• Please inform the front desk about the interior layout and incidental facilities at least 2 days before the date of use.
• Depending on the intended use, we may ask you to have a meeting with the staff.

When selling goods

Please be sure to submit a separate "Notification of Sale of Goods, etc."

Product sales notification form

As a general rule, goods cannot be sold at studios and open spaces.

Notification to relevant government offices, etc.

Depending on the content of the event, it may be necessary to notify the following relevant public offices.
Please check in advance and follow the necessary procedures.

Advertising

• Please specify the organizer's name, contact information, etc. on posters, leaflets, admission tickets, etc.
• If you would like to post posters and leaflets in the hall, please let us know. (Limited to events held at the hotel)
• Event information can be posted free of charge in information magazines issued by the Ota City Cultural Promotion Association and on websites. (Depending on the content, we will review it in advance.) Please fill out the prescribed form and submit it to the person in charge of the facility.We also accept applications from our website.

Application form for performance calendar

Performance calendar publication application form (WEB application)

About management of facilities

• On the day of use, please present the use approval form to the reception on the 1st floor before using the room.
• In case of a disaster, please be sure to take all possible measures for evacuation guidance, emergency contact, and first aid for visitors.
• Under the Fire Service Act, please strictly observe the capacity of visitors.It cannot be used beyond the capacity.
• In the event of an accident or illness, immediately notify the staff and follow the instructions.
• Please note that the hotel is not responsible for theft.
• After use, please return the used incidental equipment to the original state.In addition, please be sure to take your personal belongings with you and do not leave them in the facility.
• In principle, you will be required to compensate for damages if the facilities or equipment are damaged or lost.
• Please take your garbage with you when you eat or drink, or waste materials generated during use.If it is difficult to take it home, we will process it for a fee, so please let us know.
• If it is necessary to manage the facility, a staff member may enter the room you are using.
• The organizer should arrange the personnel required for organizing and guiding visitors, picking up, entertaining, etc.If it is expected that a large number of visitors will come before the opening time, or if there is a possibility of confusion at the time of the event, it is the responsibility of the organizer to assign sufficient organizers.
• Depending on the event, the organizer will prepare the staff for the stage, lighting, sound, etc.
• Please make sure that the organizer observes the following and informs the visitors.
  1. Do not stick paper, tape, etc. on walls, pillars, windows, doors, floors, etc., or hit nails or studs without permission.
  2. Do not sell or display goods, distribute printed matter, or otherwise do anything similar without permission.
  3. Do not bring dangerous items or animals (except service dogs) without permission.
  4. Do not eat, drink or smoke except in designated areas.
  5. Do not produce a volume that may interfere with the management of the facility or cause inconvenience to others.
  6. Do not cause any inconvenience to others, such as making noise, yelling, or using violence.

About the use of parking lot

• For the use of the room where there are likely to be carry-in / out items, we will give you a free parking lot clearing ticket only on the day of use.Please ask the staff about the rooms that can be distributed and the number of distributions.
• The parking lot has a height limit of 2.8m and a length limit of 5m.note that.
• In addition, for general customers and other room users, and if the number of distribution exceeds the number, it will be charged.

Wheelchair use

• Please enter from the front entrance on the 1st floor without steps, the slope at the back entrance, or the parking lot on the 1st basement floor.Please use the elevator to reach each room.
• Wheelchair-accessible multipurpose restrooms (toilet for anyone) are located on each floor of the meeting building and in the hall (1st floor, dressing room).
• Wheelchairs for rent are also available in the building, so please let us know if you wish.