Once you decide to use

Pre-award meeting

When using the large hall, small hall, exhibition room, and gymnasium

When using the facility for an event or an event deemed necessary for facility management, in principle, please bring the following documents and meet with the staff about one month before the date of use.

1. Program or progress chart, leaflets, security plan, admission ticket (as a sample).
2. In addition to the above, the events in the large hall are stage drawing, lighting drawing, and acoustic drawing.
   (If undecided, please let us know the name of the person in charge and the contact information.)

When using the rehearsal room, music studio, conference room, Japanese-style room, tea room, art room

Please have a meeting with the staff about the layout of the room and incidental facilities to be used at least 2 days before the date of use.

When selling goods

Please be sure to submit a separate "Application for Approval of Goods Sales, etc."

Product sales notification form

Notification to relevant government offices, etc.

Depending on the content of the event, it may be necessary to notify the following relevant public offices.
Please check in advance and follow the necessary procedures.

Advertising

• Please specify the organizer's name, contact information, etc. on posters, leaflets, admission tickets, etc.
• If you would like to post posters and leaflets in the hall, please let us know. (Limited to events held at the hotel)
• Please let us know as you may be able to post the signboard at the designated place only on the day of the event.
• You can post information about your event free of charge in the magazine and website published by the Ota City Cultural Promotion Association. (Please note that we may not be able to accept some content.)
  Please fill out the designated form and submit it to the facility staff. Applications can also be made via our website.

Application form for performance calendar

Performance calendar publication application form (WEB application)

About management of facilities

• On the day of use, please present your usage authorization form at the reception desk on the first basement floor before using the room.
• In preparation for the occurrence of a disaster, please hold detailed discussions with staff regarding evacuation guidance for visitors, emergency contact, first aid, etc., and take thorough measures such as deploying staff to organize the evacuation.
• Under the Fire Service Act, please strictly observe the capacity of visitors.It cannot be used beyond the capacity.
• In the event of an accident or illness, immediately notify the staff and follow the instructions.
• The hotel will not bear any responsibility for theft, so please be careful.
• There are toddler rooms on the 1st basement floor and the 3rd floor, so please inform a member of staff if you wish to use them. Please be aware that children are to be cared for by the children themselves.
• After use, return the used incidental equipment to the original state.In addition, please be sure to take your personal belongings with you and do not leave them in the facility.
• If you damage or lose any facilities or equipment, we will claim compensation for the damages.
• Please take home any waste materials generated on the stage, such as garbage generated from eating and drinking.If it is difficult to take it home, we will process it for a fee, so please let us know.
• If it is necessary to manage the facility, a staff member may enter the room you are using.
• The organizer is responsible for arranging and guiding visitors, grabbing, and entertaining.Depending on the event, the organizer may prepare personnel for the stage, lighting, sound, etc.
• If it is expected that a large number of visitors will come before the opening time, or if there is a possibility of confusion at the time of the event, it is the responsibility of the organizer to assign sufficient organizers.
• Please make sure that the organizer observes the following and informs the visitors.
  1. Do not stick paper, tape, etc. on walls, pillars, windows, doors, floors, etc., or hit nails or studs without permission.
  2. Do not sell or display goods, distribute printed matter, or otherwise do anything similar without permission.
  3. Do not bring dangerous items or animals (except service dogs) without permission.
  4. Smoking is prohibited in the entire building.Do not eat, drink or smoke except in designated areas.
  5. Do not produce a volume that may interfere with the management of the facility or cause inconvenience to others.
  6. Do not cause any inconvenience to others, such as making noise, yelling, or using violence.

About the use of parking lot

• There is a special organizer on the 2nd basement floor. (Height limit 2.1m)
• We will give you a parking ticket to the organizer. (Limited number) Cannot be used without a parking ticket.
• Please post your parking ticket on the windshield of your car.
• There is no parking space for general users.
• The organizer should make sure that general users do not come by car.

Wheelchair use

• Please enter from the front entrance on the 1st floor of the step.Please use the elevator to reach each room.
• If you enter from the parking lot on the 2nd basement floor, you can use the stair climbing device, although there are steps. (Weight up to 150 kg) If you contact us in advance, a staff member will be on standby.
• Multipurpose restrooms are located on the 1st basement floor, in the large hall on the 1st floor, and on the 3rd floor.
• Wheelchairs for rent are also available in the building, so please let us know if you wish.

Others

• Our facility has been designated as a supplementary evacuation shelter for Ota Ward in the event of a flood. If an evacuation shelter is ordered to be opened, we may ask you to suspend use of the facility.
• Our hotel is designated as a polling station for elections. Therefore, depending on the election schedule, we may cancel your reservation and refund the full amount even if you have already paid the usage fee. We ask for your understanding.